LEE COUNTY COUNCIL

REGULAR MEETING

NOVEMBER 10, 2016

MAIN COURT ROOM – SECOND FLOOR OF THE COURTHOUSE

Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; Charles A. Beasley, member; Jackie Josey, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator; Thaddeus Dickey.  Others present were Sandy Jenkins, Lottie Jones, Dorothy Mills, Debbie Tindal.

FOIA

Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.

OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE

Chairman Windham called the meeting to order and welcomed everyone. Councilman Beasley gave the invocation.

REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF OCTOBER 14, 2016

 Chairman Windham said that an Executive Session needed to be added after public comment. The Executive Session will be on an Economic Development matter, in which the Council will be updated on Project Tide.

Vice-Chairman Eckley made the motion to approve the agenda with the addition of Executive Session. Councilperson Josey seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF OCTOBER 14, 2016

 Councilman Fountain made the motion to approve the minutes from October 14, 2016. Councilman Beasley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

Page 2, Lee County Council Minutes, November 10, 2016

REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE

  1. ORDINANCE SUMMONS PROCEDURE FOR COUNTY CODE ENFORCEMENT

Mr. Watkins said that Council could review the attached overview. He said that it had come to his attention through some recent happenings that the county cannot issue courtesy summons for certain offenses.  He said the only they could do would be to issue a bench warrant for their arrest and set a court date.  We are establishing this procedure to enforce this summons by magistrate court.

Mr. Watkins said that we are not issuing bench warrants. He said the codes enforcement person can issue a summons to enforce the code.

Councilperson Josey made the motion to approve for first reading. Vice-Chairman Eckley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor. He said the Council would have to have three readings and a public hearing.

REQUEST FOR MOTION ON THIRD READING APPPROVAL OF ORDINANCE

  1. CONTRACT BETWEEN LEE COUNTY SHERIFF’S OFFICE AND PEE DEE MATCH, SCIENCE AND TECHNOLOGY ACADEMY

Mr. Watkins said that this would allow the Sheriff to place a resource officer at the school, and they would be responsible for this position. He said that proceeds would have to come through finance department and position would be paid for by the school.

Councilperson Josey made the motion to approve for third and final reading. Vice-Chairman Eckley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

  1. CONTRACT BETWEEN LEE COUNTY SHERIFF’S OFFICE AND LEE COUNTY SCHOOL DISTRICT

Mr. Watkins said this would allow the Sheriff to place resource officers at the school and the school would be responsible for these position. Vice-Chairman Eckley made the motion to approve for third and final reading.  Councilperson Josey seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

page 3, Lee County Council Minutes, November 10, 2016

RESOLUTION APPROVING THE CITY/COUNTY COMPLEX AS AN OFFICE SPACE FOR LEGISLATIVE DELEGATION

Mr. Watkins said that he had received a letter from Will Wheeler regarding office space. He said that counties are supposed to work with the delegation, and he said that the County and the City would be providing an office space for Representative Wheeler to meet with people.  Mr. Watkins said that this office would be open possibly a few hours a week with a staff person on site.  He said that one of the offices would be dedicated to him only and would be locked at all times.

Mr. Watkins said he spoke to Gregg McCutchen and he polled his council and they are in support of providing office space to Representative Wheeler.

Mr. Watkins said that he has not previously had this specific request.

Vice-Chairman Eckley made the motion to approve the resolution approving the City/County Complex as an office space for legislative delegation.

COMMITTEE REPORTS

  1. HEALTH, EDUCATION AND WELFARE

Debbie Tindal had not report.

Councilperson Josey said that on November 16, the Farm Garden Market will be open in Lynchburg.

  1. PLANNING, TAXES & PERSONNEL

Councilman Beasley said that he had no meetings. He said that in regards to the storms, he wanted to commend Mr. Watkins and staff for the great job they did.  Councilman Beasley said that tax notices had been mailed out, and there was a decrease in taxes on the county side.

  1. BUILDINGS, LAND & PROPERTY

Vice-Chairman Eckley said that repairs are still in progress on the Ashwood Gym. He said the ceiling has been replaced and the foundations looks great and is still being worked on.

He also reported that James Industrial Park has been recertified and the County is being refunded by the state, which is an advantage to us.

Chairman Windham asked Mr. Watkins about the status on the Parks and Rec office building. Mr. Watkins said that a large tree fell on previous Parks and Rec office and that a claim had been filed with the State Insurance Reserve Fund and was waiting on the adjustor to come.

Chairman Windham also commented that the roof on the Voters Registration Building had been replaced with a metal roof, which looks great, and said the State Reserve Fund helped fund that project.

Page 4, Lee County Council Minutes, November 10, 2016

Mr. Watkins also updated everyone on the Animal Shelter and said that the electric and plumbing was complete. He said there was a little bit of painting that needs to be done.

He said the second part of the USDA grant of $50,000 will be used for fencing, but will wait until everything is done.

  1. PUBLIC SAFETY

Councilperson Caughman not present. Mr. Watkins said the County had a Memorandum of Agreement with the state to pick up trees and limb debris.  He said that if limb debris was put on the right of way, it would be picked up by debris removal company.

Mr. Watkins said FEMA would pay 75% of debris removal and the county would be responsible for 25%.

Councilperson Josey said she had received calls about the trees being removed in the Lynchburg Park. Mr. Watkins said he had checked into this and said we are waiting to see if FEMA is going to be able to do it, since it is a county park.  He said that if it is denied, the county will have to remove it.

  1. RECREATION AND PUBLIC RELATIONS

Councilman Addison not here.

Thaddeus Dickey said that the claims adjustor from Insurance Reserve came Monday and the process has started for the claim on the roof of the office building at old High School.

He said they had finished football and was getting ready for spring sports.

Lottie Jones was present and gave an update to the Council on transportation. She thanked the Council for their support.  She said that services are good and said that 170 trips per month have taken place from October 2015 through December 2015.  She said that 583 trips were made between January, 2016 through October 2016.

Ms. Jones said the shelters are up and bus stops signs are up. She said the cost of this was $92,873 and the county’s portion was $18,519. She said that federal money paid for the remainder. She said of that money, 60% was labor and 40% was material.

Ms. Jones also commented that Betty Scotte was nominated for the 2016 Rural Mobility Champion Award and selected at a conference in Asheville, North Carolina on October 3.

Chairman Windham said he spoke to her about attending today so she could be recognized, but she did not feel up to it.

  1. WAYS AND MEANS

Nothing to report

Page 5, Lee County Council Minutes, November 10, 2016

 

  1. ADMINISTRATOR’S REPORT

Mr. Watkins said the state has received federal funds and those funds are being dispersed. He said that the mobile intake center is in Lynchburg today and anybody can go and apply for home repair from flood in October, 2015.

He said the Sunday alcohol sales was approved by 60%, and we are in the process of putting that in place. He said once the ballot is certified, we will follow up with a meeting and approve the resolution to send to Department of Revenue.

Mr. Watkins said that overall, the election went well.

PUBLIC COMMENT

No public comments

EXECUTIVE SESSION

  1. UPDATE ON PROJECT TIDE

Council entered Executive Session at 10:05 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Fountain.

Council came out of Executive Session at 10:38 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilperson Josey. No votes were taken, and no business was conducted.

ADJOURN

The meeting was adjourned at 10:39 on a motion made by Vice-Chairman Eckley, seconded by Councilperson Josey.

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CHAIRMAN                                                                               VICE-CHAIRMAN

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CLERK TO COUNCIL                                                             MINUTES APPROVED