LEE COUNTY COUNCIL
SEPTEMBER 12, 2017
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Stokes, Assistant Administrator/Clerk to Council; Michael Davis, Thaddeus Dickey. Others present were Carrie Gass, The Item, Andre Laws.
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Windham welcomed everyone to the meeting and Councilman Beasley gave the invocation and led the Pledge of Allegiance to the flag.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Councilman Addison made the motion to approve the agenda as mailed. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF AUGUST 8, 2017
Councilman Beasley made the motion to approve the minutes of August 8, 2017 as written. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
Page 2, Lee County Council Minutes, September 12, 2017
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
APPROVAL OF CONTRACT FOR SUMTER LEE DETENTION CENTER
Mr. Watkins said that this update is in reference to overall management of the Detention Center. Since the inception of opening, the center has had a director, namely, Simon Major, who has retired. With that, Sheriff Anthony Dennis approached Sumter County and asked to manage the detention center. Both counties have agreed to a contractual agreement with the Sheriff. Sumter County has approximately 90% interest and Lee County has approximately 10% interest in detention center.
Mr. Watkins said there will be no change in the dollar amount we give to the jail and there would also be a clause that would allow a 90 days to break the contract if needed. He said that the County would have to do three readings to approve the contract.
Mr. Watkins said the staff would report to Sheriff Anthony Dennis, and the detention budget would be separate from his operating budget. He also said the County is still operating off of the old contract.
Councilperson Josey made the motion to approve the contract for Sumter Lee Detention Center. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
- PURCHASE OF EXCAVATOR FOR PUBLIC WORKS
Mr. Watkins said that he met with Buildings, Land & Property to review this matter, and noted that it was included in the budget for this year. He said they got quotes from several vendors but decided to purchase a John Deere excavator. He said that it was not the least expensive, but the resale value is better, and it was on state purchase discount. He said the total cost was $166,583.
He said that based on flooding issues, the County has some ditching that needs to be done, and this equipment is greatly needed to do this. Mr. Watkins said the County will use the $15 road maintenance fee, and currently, there is a surplus in that account.
Mr. Watkins said the total cost is $166,583, in which the County will play 25-50% up front from existing dollars on hand and will probably finance the remaining balance.
Mr. Watkins said that he will have final recommendations before the third reading.
Councilman Fountain made the motion to approve for first reading. Councilman Beasley seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
Page 3, Lee County Council Minutes, September 12, 2017
REQUEST FOR MOTION ON ADOPTION OF THIRD READING APPROVAL OF ORDINANCE
- ORDINANCE AUTHORIZING LEE COUNTY PLANNING COMMISSION TO REVIEW ZONING FOR TOWN OF LYNCHBURG
Mr. Watkins said that came about as a result of an economic development opportunity in Lynchburg. He said their Planning Commission is not fully staffed and asked us to authorize the Planning Commission to review this request. He said the County would also provide consulting and advice as a resource but not make final decisions. He said the County Planning Commission could hear zoning requests and make recommendations to Lynchburg Town Council.
Councilperson Josey made the motion to approve for third and final reading approval of ordinance. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
RESOLUTION AUTHORIZING THE RENEWAL OF CONTRACT WITH ASHBRITT FOR STORM DEBRIS REMOVAL
Mr. Watkins said this was recommended by the State EMD office and we were going by Sumter County’s contract. He said there was no cost up front to us. Mr. Watkins said they would be our primary vendor.
Councilman Beasley made the motion to approve the resolution authorizing the renewal of contract with Ashbritt for storm debris removal.
- HEALTH, EDUCATION & WELFARE
Councilperson Josey had no report.
- PLANNING, TAXES & PERSONNEL
Councilman Beasley had no report.
- BUILDINGS, LAND & PROPERTY
Vice-Chairman Eckley not present.
Mr. Watkins said the Committee had met regarding the purchase of the excavator. He said that the committee also discussed some Public Works needs over the next 12-24 months. He said that trash receptacles and roll off trucks were mentioned. Mr. Watkins said that some of those needs will be addressed with the 2018 bond.
Mr. Watkins said the old Bishopville High School parking lot was prepped and ready for asphalt.
- PUBLIC SAFETY
Councilperson Caughman not here. Mr. Watkins said the County had 44 calls during the 24 hours we were impacted by the hurricane. He said there were 700 power outages during the 24 hour period.
Page 4, Lee County Council Minutes, September 12, 2017
Mr. Watkins thanked Public Safety employees for their work during the hurricane and also thanked First Baptist Church for honoring the first responders with a meal.
- RECREATION AND PUBLIC RELATIONS
Chairman Windham told Councilman Addison that it was good to have him back.
Councilman Addison thanked everyone for their thoughts and prayers and said that his wife was doing better.
Thaddeus Dickey said the schools were closed today and football started today. He said that the gym is open from 8 a.m. to 1 p.m. for anyone who wants to walk.
Chairman Windham also asked if things had been finalized on the PARD grant. He said that the legislative delegation had signed it. He said that county had requested $32,000 but Senator Malloy reduced it to $22,635, which was the amount that the county would lose if not spent. He gave no reason for reducing the amount on the grant. There was some discussion about the PARD grant and the deadlines and the communication that had taken place between the legislative delegation.
Councilman Addison said that the transit is still doing good in the county.
He did mention that ditches are still being flooded. Said that people are still complaining. Mr. Watkins said that the County can only work on county ROW and rocked or dirt roads. He said that paved roads would come through DOT.
- WAYS AND MEANS
- ADMINISTRATOR’S REPORT
Mr. Watkins said that he received confirmation that I-20 Park has been recertified. He said that both parks have been site certified. He thanked the LINK staff for their involvement. He said the county was reimbursed 75%.
Mr. Addison said he received a letter regarding solar energy and asked if there was anywhere in Lee County that was zoned for that. Mr. Watkins said that you can do in a rural district with a special exception.
Carrie Gass said that Dr. Pate’s office is closing and wondered if the elected officials can do anything to help keep his office open here. She also said that the drainage of ditch on East Church Street was still a problem. She asked about the status of the Ashwood Lake. She also made everyone aware about a fundraiser at the Dennis Community Center.
Page 5, Lee County Council Minutes, September 12, 2017
The meeting was adjourned at 10:20 a.m. on a motion made by Councilman Beasley, seconded by Councilman Addison.
CLERK TO COUNCIL MINUTES APPROVED