LEE COUNTY COUNCIL

REGULAR MEETING

SEPTEMBER 13, 2016

FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE

Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Johnette Caughman, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council; Paul Fata, Tim DuBose, Johnny McCutchen, Daniel Feeney, Mike Bedenbaugh. Others present were Henry Carter, Patel Family, James Brailsford, Frank Millican, Debbie Tindal, Robert Brown, Andrew Moses, Dr. Wanda Andrews.

FOIA

 Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.

OPEN MEETING, INVOCATION AND PLEDGE OF ALLEIGANCE TO THE FLAG

 Chairman Windham welcomed everyone to the meeting, and Councilman Addison gave the invocation and led the Pledge of Allegiance to the flag.

REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA

Vice-Chairman Eckley made the motion to approve the agenda as written. Councilperson Josey seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF AUGUST 9, 2016

 Councilperson Josey made the motion to approve the minutes of August 9, 2016 as mailed. Councilman Beasley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

PRESENTATION OF PLAQUE TO ANUJ PATEL, OWNER OF COUNTRY BOYS CONVENIENCE STORE

 Chairman Windham introduced Mr. Patel and presented the plaque to him and thanked him for his support of the Fire Department.

Councilman Beasley said that he appreciated everything that Mr. Patel had done, and Councilperson Caughman thanked him for the great job that he does.

APPROVAL OF ACCEPTANCE OF BID OF AMBULANCE PURCHASE

 Mr. Watkins said that he met with Public Safety about two weeks ago, and they reviewed two bids. The first one was for $109,454 from SSV out of West Jeffords, NC, but the bid was incomplete and did not include the cost of the unit.  The second bid was for $118,898, with a media box, from First Class Emergency Vehicle out of Monroe NC.  Mr. Watkins said the first bid was for less money but was incomplete at the time of submittal.  The Public Safety Committee recommended that the County go with First Class in Monroe, NC. For $118,898.  They said that with this particular model, the boxes could be remounted in the future, if need be.

Councilperson Caughman made the motion to approve the bid of $118,898 to purchase the ambulance from First Class Emergency out of Monroe, NC. Vice-Chairman Eckley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE

 CONTRACT BETWEEN LEE COUNTY SHERIFF’S OFFICE AND PEE DEE MATH, SCIENCE AND TECHNOLOGY ACADEMY

The Sheriff’s Office will have a presence in this school and the Pee Dee Math, Science and Technology Academy will refund the money back to the County for the cost to have those personnel in the school.

Councilman Beasley made the motion to approve the contract between the Lee County Sheriff’s Office and Pee Dee Math, Science and Technology Academy. Vice-Chairman Eckley seconded it.  Chairman Windham called for the vote, and motion carried. All voted in favor.

  1. CONTRACT BETWEEN LEE COUNTY SHERIFF’S OFFICE AND LEE COUNTY SCHOOL DISTRICT

Mr. Watkins reviewed the contract and said that Dr. Andrews met with the Sheriff’s Office regarding this contract and agrees with it. Mr. Watkins did note that some of the pay amounts are different and the reason is for the specific officers that will be in different locations.

Councilperson Caughman asked how many officers would be at each location. Mr. Watkins said there would be one at the high school and one at the middle school.

Vice-Chairman Eckley, seconded by Councilperson Josey. Chairman Windham called for the vote, and motion carried.  All voted in favor.

Page 3, Lee County Council Meeting Minutes, September 13, 2016

LEASE PURCHASE AGREEMENT WITH CATERPILLAR FOR PURCHASE OF MOTOR GRADER

Mr. Watkins reviewed the lease information on the current motor grader that is coming up and reviewed the options that the County has available. He said that the County needed to decide

on whether to make the balloon payment of $95,200 due in December and purchase outright the current machine which we would continue to use or sell the current machine.

Mr. Watkins said that he recommended doing a new 5 year lease agreement, which would be funded through the $15 monthly road maintenance fee. He said the motor grader would be purchase through state contract.  He said that the current motor grader should have a trade in value of $100,000.  Mr. Watkins said the County could satisfy the balloon payment and have $5000 left over, and the County could try to sell the current motor grader.

Councilman Beasley made the motion to do a new 5 year lease agreement and satisfy the balloon payment. Vice-Chairman Eckley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

RESOLUTION IN SUPPORT OF TRANSPORTATION OPTIONS FOR THE STATE OF SOUTH CAROLINA FOR ENHANCED RAIL PASSENGER SERVICE

 Mr. Watkins said that he thought it was a good idea to explore new options for transportation, including rail.

Councilperson Caughman made the motion to approve the resolution in support of transportation options for the state of South Carolina. Councilman Addison seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

COMMITTEE REPORTS

 HEALTH, EDUCATION & WELFARE

Councilperson Josey recognized Debbie Tindal but she did not have a report.

Dr. Wanda Andrews said that the school had a smooth opening and things are going well. She said that the football team is doing great.  She also commented that the children are learning new languages.

  1. PLANNING, TAXES & PERSONNEL

Councilman Beasley said that his committee did not have any meetings. He did say that his committee was looking into employee sick leave and vacation time in regards to carrying over so much and letting employees take leftover time and put into a pool.

Page 4, Lee County Council Minutes, September 13, 2016

BUILDINGS, LAND & PROPERTY

Vice-Chairman Eckley reported that there had been damage on two roofs on county buildings. He said the roof on the EOC building had been replaced and the roof on the Voter Registration building would be replaced with a metal roof.

  1. PUBLIC SAFETY

Councilperson Caughman said she was glad the County was going to be able to purchase another ambulance.

Tim DuBose thanked the Committee and Council for their approval to purchase new ambulance. He said that EMS ran over 430 calls and they were currently community events.  He said they were fully staffed with 11 paramedics, and four EMTS ready to test for next level.

Mike Bedenbaugh said they were still doing a smoke alarm blitz and said they have given out

2,200 smoke alarms. He said they were still putting up street signs in place of the ones that had been destroyed or stolen.

Councilperson Caughman said this is a well-run department. Chairman Windham said that Lee County is very fortunate to have the quality of personnel that we have for the small county we are.

  1. RECREATION AND PUBLIC RELATIONS

Councilman Addison said that county personnel are not at the rural parks in the county every day and asked that if anyone saw any trash, if they could pick up and help keep our county parks clean.

Thaddeus Dickey was not present to give a report. Councilman Addison said he hoped to have his written report in front of him in the future.

Councilman Addison said that the Transportation Committee did have a show of appreciation dinner and gave plaques to Ann August, Eloise Johnson, Billy Tention, Lottie Jones, Travis Windham and Alan Watkins and also the Mayor.

Councilman Addison also said there is a new physician at Care South.

  1. WAYS AND MEANS

Councilman Fountain said that his committee had not met and all departments were staying within their budget.

  1. ADMINISTRATOR’S REPORT

Mr. Watkins said that he attended a ribbon cutting at the new pharmacy at Care South and said that discounts are available.

Page 5, Lee County Council Minutes, September 13, 2016

PUBLIC COMMENT

Pat Carter asked what rail system was discussed in the meeting. Mr. Watkins said that this was a resolution of support for a rail system in the state.  He also mentioned that a rail system would be great in obtaining economic development.

James Brailsford thanked EMS and Fire for the great job they do. He thanked them for the presence they have in the Woodrow and Spring Hill communities.

Gloria Lewis commented she was denied the ride as a passenger on an ambulance when her husband was sick. She asked Tim DuBose if that was still the policy and if so, if they could revisit it.

James Stuckey asked how he could get some dirt delivered to his property. Chairman Windham said that the County was not allowed to deliver dirt on private property. He said the County was not able to use public funds to enhance private property.

Chairman Windham told Mr. Stuckey that he could contact DOT office and put his name down and possibly bring dirt to your premises.

Councilperson Caughman said she talked to DOT and said that if you see trucks in your area, you could talk to them and they have forms in their trucks to do work orders.

Meoceania Wells – said she is a business owner and asked what the County was doing to help small businesses and help them thrive.

Robert Brown – asked Mike Bedenbaugh how is it decided how the smoke alarms are distributed. Mike Bedenbaugh answered they normally just do communities at a time.

Gloria Lewis – asked how dilapidated houses are handled in the county. She said she has been to the City.  Basically wanted to know what the County Council going to do to help with beautification and help the City resolve this problem.

Chairman Windham said there had been recent grant monies available through Santee Lynches COG, namely, $5 million, which only applied to municipalities. City of Bishopville did not apply.  He said there was no cost and no match.  He said that Sumter did apply and already torn down 100 houses in Sumter.  He said the program would allow up to $35,000 on each piece of property, which included buying dirt and cleanup.

Councilman Addison said that he needed to get some clarification on this matter.

Gloria Lewis asked if the two councils were working together on this matter. She said she paid city and county taxes and thought they should be a part of the solution.  Chairman Windham said that she would have to address this with the City and that each council stands on their own.

Frank Millican – said that Santee Lynches COG holds public hearings on needs assessments and no one from the County is never there.

Councilman Addison asked about trash boxes on private property and Mr. Watkins said that trash box containers cannot go on private property.

Page 6, Lee County Council Minutes, September 13, 2016

EXECUTIVE SESSION

The Council went into Executive Session for an update on Project Tide at 10:30 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Addison.

Council came out of Executive Session at 11:02 on a motion made by Councilman Beasley, seconded by Vice-Chairman Eckley. No votes were taken.

ADJOURN

The meeting was adjourned at 11:05 a.m. on a motion made by Vice-Chairman Eckley, seconded by Councilman Beasley.

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CHAIRMAN                                                               VICE-CHAIRMAN

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CLERK TO COUNCIL                                                 MINUTES APPROVED