LEE COUNTY COUNCIL

REGULAR MEETING

OCTOBER 14, 2016

FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE

Members present were Travis Windham, Chairman; Gordon Eckley, Vice-Chairman; Charles A. Beasley, member; Johnette Caughman, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Atkinson, Assistant Administrator/Clerk to Council.  Others present were Gee Whetsel.

OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

Chairman Windham opened the meeting and welcomed everyone. Councilman Beasley gave the invocation and led the Pledge of Allegiance to the Flag.

REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA

 Councilman Beasley made the motion to approve the agenda as written. Vice-Chairman Eckley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF SEPTEMBER 13, 2016

 councilman Beasley made the motion to approve the minutes as mailed. Councilperson Caughman seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.

REQUEST FOR MOTION ON SECOND READING APPROVAL OF ORDINANCE

 CONTRACT BETWEEN LEE COUNTY SHERIFF’S OFFICE AND PEE DEE MATH, SCIENCE AND TECHNOLOGY ACADEMY

Mr. Watkins said the Sheriff asked the Council to approve this contract. He said this would provide a resource officer for the school.  Mr. Watkins said they would pay for nine months of the contract at $29,143.95 and the contract stipulates what the duties are.

Councilperson Caughman made the motion to approve for second reading. Councilman Fountain seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

Page 2, Lee County Council Minutes, October 14, 2016

CONTRACT BETWEEN LEE COUNTY SHERIFF’S OFFICE AND LEE COUNTY SCHOOL DISTRICT

Mr. Watkins said this was a contract between the Lee County School District and the Sheriff’s Office. He said the salaries would be different because the pay is based on the officers’ rank.  He said the contract is for nine months, and the school district would pay the salaries and fringe benefits.

Councilman Beasley made the motion to approve for second reading. Vice-Chairman Eckley seconded the motion.  Chairman Windham called for the vote, and motion carried.  All voted in favor.

  1. LEASE PURCHASE AGREEMENT WITH CATERPILLAR FOR PURCHASE OF MOTOR GRADER

Mr. Watkins said the County purchased a motor grader in 2011, and the five year lease is up in December. He said the County has the option to sell it and make the payment of $95,000 and net about $25-30,000 and roll that into another five years lease purchase.

Mr. Watkins said the money from the vehicles taxes and road maintenance fee would go to pay for the motor grader.

Vice-Chairman Eckley made the motion to approve for second reading. Councilperson Caughman seconded the motion.  Chairman Windham called for the vote, and motion carried. All voted in favor.

Chairman Windham said that Dr. Tim Hardee is leaving Central Carolina Technical College and is being appointed as head of the technical colleges in the state. The council is invited to a drop in honoring him.

COMMMITEE REPORTS

  1. HEALTH, EDUCATION & WELFARE

None – Councilperson Josey was not here

  1. PLANNING, TAXES & PERSONNEL –

Councilman Beasley said that his committee did not have any meetings. He did mention that he read an article in the paper in reference to the community building which said that funds were overspent, and he had some questions about it.

Mr. Watkins said that there were many factual inaccuracies concerning the capital penny projects. He said the projects were determined by the commission and approximately $500,000 was allocated for this project.  He also said that Ruby Gibbs had $237,656 on hand that she obtained through a grant and then there was $220,000 from hospitality taxes, which in all, totaled over $900,000, which came from three separate sources.  Mr. Watkins said there was no overspending, and the project came in within the budget.

Page 3, Lee County Council Minutes, October 14, 2016

Chairman Windham said that people have to learn that letters in the paper may not be factual.

  1. BUILDINGS, LAND & PROPERTY

Vice-Chairman Eckley said that Voter Registration building has a new roof on it.

  1. PUBLIC SAFETY

Councilperson Caughman said that everyone had been busy with the aftermath of the hurricane. She said that everyone worked together very well together.  She also reported that the county had opened the shelter and was happy to report that there had not been any injuries.

Mr. Watkins said that he, Dwayne, Mike and Brandon met twice a day during the days following the hurricane. He said that the court house was closed by an executive order given by Governor Haley prior to the storm and reopened Wednesday. He also said that Public Works worked with SCDOT all day Saturday and Sunday.

He said that E911 received 1200 calls and responded to 602 calls, of which 181 were weather related.

Mr. Watkins said that Clarence Caudill, the county assessor, has already done an initial residential claim assessment of approximately $500,000 of 92 structures.

He said that the County will be doing debris removal over the next few weeks.

Mr. Watkins said that the total assessment of damage was $600,000-650,000 on the individual side and and public side. He said that this would work with our numbers on a 75/25 reimbursement.  He said that the County has met with FEMA and has not been declared on individual assistance side.

Mr. Watkins said the only road that is still not drivable is Joe Atkinson Road.

He said that the County has had discussions with SCDOT and will move forward with Memorandum of Agreement to execute contract with a third party in which citizens can put debris on right of way and they will pick up. Any debris that is brought to the road within 10-15 feet of right of way can have it picked it up by the state.

Mr. Watkins said the County has already established debris sites.

Mr. Watkins said he had talked with Senator McElveen about insuring the county would be eligible for assistance and based on LMI form and number of families that do not carry insurance on their homes.

Mr. Watkins said that DSS will only be doing replacement food stamp benefits, only if you currently get food stamps and you will have to go to DSS office and show proof that you didn’t have power.

Councilperson Caughman thanked Mr. Watkins for the great job he did.

Mr. Watkins also said the shelter did open Friday and closed Sunday and had about 18 people.

Page 4, Lee County Council Minutes, October 14, 2016

  1. RECREATION AND PUBLIC RELATIONS

Recreation programs have been closed since last Wednesday and open back up on Monday.

  1. WAYS AND MEANS

Nothing

Chairman Windham said that on October 24, 2016 at 8:00, the Greater Bishopville Committee will meet at the Cotton Museum. He said this would be an information meeting and was by invitation only.

He also mentioned that a reception was being held on October 27 to honor Grady Brown. Chairman Windham also mentioned that a reception would be held for Catherine Harris and James Davis toward the end of the year.

 

Mr. Watkins said that he met with Randall Byrd on the Animal Shelter, and it is 90% complete.

Mr. Watkins said that the ceiling on the Ashwood School should be finished by the reunion and the floor.

Mr. Watkins gave a status report on Ashwood Lake. He said that the school district gave DNR a lease to operate Lake.  He said that FEMA requires owner to pay 25% and there has been back and forth between DNR, the school district and FEMA regarding the assistance to repair lake.

ADJOURN

Vice-Chairman Eckley made the motion to adjourn the meeting at 10:10. Seconded by Councilman Beasley.

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CHAIRMAN                                                            VICE-CHAIRMAN

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CLERK TO COUNCIL                                                 MINUTES APPROVED