LEE COUNTY COUNCIL
SEPTEMBER 11, 2018
FAMILY COURT ROOM – SECOND FLOOR OF THE COURTHOUSE
Members present were Travis Windham, Chairman; David Addison, member; Charles A. Beasley, member; Jackie Josey, member; Johnette Caughman, member; Ron Fountain, member. Staff present were Alan Watkins, Administrator; Julie Stokes, Assistant Adminisrator/Clerk to Council; Michael Davis. Others present were Hattie Scott, Andre Laws.
Pursuant to the Freedom of Information Act, all individuals requesting notifications were so notified.
OPEN MEETING, INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Chairman Windham called the meeting to order and Councilman Addison gave the invocation and led the Pledge of Allegiance to the flag. Chairman Windham noted that 17 years ago, the Twin Towers were hit and said that we should all remember those who lost loved ones at that time.
REQUEST FOR MOTION ON ADOPTION OF RECOMMENDED AGENDA
Mr. Watkins said that there was an addition to the agenda of 5B, which was the approval for the County to self-administer C Funds.
Councilman Beasley made the motion to approve the agenda with the revision. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
REQUEST FOR MOTION ON ADOPTION OF MINUTES FROM REGULAR MEETING OF AUGUST 14, 2018
Councilman Fountain made the motion to approve the minutes from regular meeting of August 14, 2018. Councilperson Caughman seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
Page 2, Lee County Council Minutes, September 11, 2018
REQUEST FOR MOTION ON ADOPTION OF FIRST READING APPROVAL OF ORDINANCE
- AN ORDINANCE DEVELOPING A MULTI-COUNTY PARK WITH DARLINGTON COUNTY; AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT GOVERNING THE MULTI-COUNTY PARK; AUTHORIZING THE INCLUSION OF CERTAIN PROPERTY LOCATED IN DARLINGTON COUNTY IN THE MULTI-COUNTY PARK; AND OTHER MATTERS RELATED THERETO
Mr. Watkins said that this is an expansion of an existing agreement in which Darlington County is enlarging the area. He said that Lee County would collect 1% from this agreement.
Councilperson Caughman made the motion to approve for first reading approval of ordinance. Councilperson Josey seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
APPROVAL TO ENTER INTO AGREEMENT WITH REVIZE GOVERNMENTAL WEBSITES
Mr. Watkins said that he met with the Planning, Taxes & Personnel Committee to discuss this matter. He said that the county currently has a website but it is not user friendly and does not have the capability for access for information.
He said this agreement would be four years for a total of $23,000, which could be divided into payments of $6600, with the last payment being $3300. He said this company would help us build our website and update our current information. Mr. Watkins said that he had a meeting with department heads and elected officials and gave them a list of websites this particular company handles and asked them for their input on any information they would like to see placed on the website for their department.
Councilperson Josey made the motion to approve to enter into agreement with Revize Governmental Websites. Councilperson Caughman seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
APPROVAL FOR THE COUNTY TO SELF-ADMINISTER C FUNDS
Mr. Watkins said that he met with the Local Transportation Committee, which consists of Al Holland, Tom Drayton, Andrew Moses and Will Wheeler attended. He said that the County has worked on projects with SCDOT and they have reimbursed the county for road projects. He said that Herb Cooper has retired and is helping counties set up their C Funds. He said that the state has historically kept 3% for administering the C Funds projects. Mr. Cooper said that he would help the County establish the process for doing this and the County would keep the 3%. Mr. Watkins said that the County will do all the leg work and now we will write the checks instead of SCDOT.
Mr. Watkins said that once a year, the county would be audited, and Mr. Cooper would help with that, if needed. He said that the money will come directly from DOR to the County and the money will be placed in restricted account.
Page 3, Lee County Council Minutes, September 11, 2018
Mr. Watkins said under the state law a minimum of 25% has to spent on state roads and the balance basically can be spent on what the committee deems appropriate on either county or state roads. Mr. Watkins said the majority of county roads are state roads.
Councilman Beasley made the motion to approve the County to self-administer C Funds. Councilman Addison seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
APPROVAL TO ENTER INTO AGREEMENT WITH SANTEE LYNCHES REGIONAL COUNCIL OF GOVERNMENTS ON THE 5 YEAR COMPREHENSIVE PLAN UPDATE AND TECHNICAL SERVICES
Mr. Watkins said the County updates this plan every five years. He said that this helps the county plan for land development and is a tool for economic development. He said that Santee Lynches will assist us with any updates. He said that the cost to update the comprehensive plan is $10,000, and the county has already paid $5314, so an the balance of $4686 would be needed to do this and could be done in four installments.
Councilman Beasley made the motion to enter into agreement with Santee Lynches Regional Council of Government on the 5 Year Comprehensive Plan Update and Technical Services. Councilman Fountain seconded the motion. Chairman Windham called for the vote, and motion carried. All voted in favor.
- HEALTH, EDUCATION AND WELFARE
Councilperson Josey said that it was time for everyone to get their flu shot. She said that everyone needed to lookout for each other with the upcoming storm.
- PLANNING, TAXES & PERSONNEL
Councilman Beasley said that his committee did meet once regarding the website, in which the committee was able to view some other websites that REVIZE maintains.
- BUILDINGS, LAND & PROPERTY
Mr. Watkins said that additional work is being done on the floor joists on Ashwood Gym and is currently closed.
Mr. Watkins talked to Jay Schwedler about the site pads and has he secured funding of $1.1 million, via Black River, SCDOC, SC Power Team, and local funding of $50,000 from sale of spec building.
Chairman Windham said that progress is being made on the reopening of the post office. He said that roof has been replaced and the projected open date is October 1.
Chairman Windham also said that progress is being made on Lake Ashwood. He said that it is owned by the school, and leased to SCDNR. He said that concrete has been poured and the pond still needs to be cleared of the trees.
Page 4, Lee County Council Minutes, September 11, 2018
Councilman Addison asked about the back area at Bishopville High School. Mr. Watkins said the back area is used as storage by the school.
- PUBLIC SAFETY
Councilperson Caughman said that her committee had no meetings. She commented how important public safety is to our county.
Mr. Watkins did say that EMS took possession of two ambulances and the Sheriff’s office took possession of two new vehicles.
- RECREATION AND PUBLIC RELATIONS
Mr. Farver was not present. Mr. Watkins said that everything in the department is going well and football registration is complete. He said that Mr. Farver had hired one staff member, Shannon Reddick, which gives him 2 full time, and one part time, plus 4 additional part time staff members to help with program. He said they were looking at adding another staff member.
Councilman Beasley said that pull up bars had been added to Woodrow Park.
Mr. Watkins said that he and Michael Farver are going to meet with Councilperson Caughman on September 29 about Fall Festival. He said that public works had already started clean up.
- WAYS AND MEANS
Mr. Fountain said that his committee had no meetings.
Mr. Watkins said that the County took possession of bond proceeds and the audit procedure has begun for the last fiscal year.
- ADMINISTRATOR’S REPORT
Mr. Watkins said that everyone especially needed to remember the public safety personnel and their families who were involved in 9/11. He said that he had been involved in EOC meetings regarding the storm. He wanted to recognize Mike Bedenbaugh, Danny Simon, Calvin Collins, Suzette Robinson, Freddie DuBose, Andre Laws and EMS. Mr. Watkins said the storm has moved a little further north but the impacts could go out a ways, depending where it makes landfall. He said the County could have sustained winds of 30-40 mph and high intensity winds with 4-5 inches of rain. He said there is a good chance the county could have trees down and power outages.
Councilman Addison asked if he got phone calls with questions, who did he need to call. Mr. Watkins said that he could call him or 911. Chairman Windham asked about the hours of operations for the courthouse. Mr. Watkins said that all state offices and public schools were closed. He said the counties were given the option of deciding whether to close. Mr. Watkins said they were going to meet today at 2:00 to see about advisories. He said that he anticipates for the County to be open tomorrow all day and will make determination about Thursday based on weather reports.
Councilman Addison asked about the transportation busses. Mr. Watkins said the busses could be utilized if needed.
Page 5, Lee County Council Minutes, September 11, 2018
Mr. Watkins also said that Santee Lynches is having a public hearing tonight at 6 p.m. at Cousar Memorial Church regarding dilapidated housing. He said that September 17 is the deadline. He said that two steps have to take place: (1) have to have a majority to sign release (2) LMI study has to be done in the Blue Pond/Harlem area
Councilman Addison said that even though the Harlem Blue Pond area was chosen, hopefully more areas can be chosen to clean up on the next round of funding.
Douglas Mixon – said that he was appointed a year ago to the Mental Health Board. He said that was interested in seeing some refurbishments to the Mental Health Center. He said that wanted to extend appreciation to Lee County for providing a place for Mental Health.
The meeting was adjourned at 10:35 p.m. on a motion made by Councilman Addison, seconded by Councilman Beasley.
CLERK TO COUNCIL MINUTES APPROVED